PRIVACY AND DATA POLICY
Whole Hog Theatre Ltd recognises that privacy is an important issue and are committed to treating your data with respect and holding it correctly in line with the EU General Data Protection Regulation enforced May 25th 2018 and as required by UK legislation. When you contact Whole Hog Theatre or sign up to our mailing list, we obtain information about you. This statement explains how we look after that information and what we do with it.
We collect data via 4 methods:
- Through our online newsletter, via Mailchimp
- Through hard-copy evaluation forms at events
- Through online evaluation forms, via Survey Monkey
- Through cookies on our website (see below)
We collect data for several purposes:
- To keep you informed about Whole Hog Theatre news
- To collect feedback and map audience reach of those that experience our events
NEWSLETTER
Our online newsletter is powered by Mailchimp. You can sign up to this newsletter by following the buttons on our website, which redirects you to the Mailchimp site. An example of this is here:
- We collect your email address so that we can send you our newsletter.
- We have signed a Data Agreement with Mailchimp to ensure all information is stored and used correctly, which you can read by clicking the button below. Mailchimp stores their data in the USA but do so in line with EU General Data Protection Regulation regulations.
- We keep a record in a password protected document of when you signed up to the newsletter so that in 5 years after the sign up date we can contact you and check if you still want to receive updates from us.
- You must sign yourself up to this newsletter and give the necessary permissions. We never sign up on your behalf unless we have express written permission to do so.
- You have the right to unsubscribe and have your data removed at any timeme.
What information we hold.
This can include any of the following, but is restricted to what you share with us:
Your name*
Postal address*
Email address
Phone number*
*Only relates to those who have otherwise volunteered this information directly to us.
We have a legal duty under the Data Protection Act to prevent your information falling into the wrong hands. We try to ensure that the information we hold is accurate, up to date, adequate and relevant. Please let us know of any changes or discrepancies so we can update your information.
Normally the only information we hold comes directly from you. Whenever we collect information from you, we will make it clear which information is required in order to provide you with the information or service you need. You do not have to provide us with any additional information unless you choose to.
How we store your information
We store your information securely on our computer system, we restrict access to those who have a need to know. The information you provide will be kept confidential and will be used to support your relationship with Whole Hog Theatre. It will not be shared with any third party without your consent, unless required by law.
How we use your information
We will use your data to tell you about our activities by email – either because you have signed up to receive this information, or because we think you will be interested in hearing about what we do in your professional capacity (e.g. you work in the arts, have worked with us before or might be interested in using some of our services such as booking our work, booking our education workshops, etc.) . Sometimes we might also contact you about the services we provide, which may include information on activities, ways to support Whole Hog Theatre, fundraising campaigns, employment/internship/volunteering opportunities or workshops. You have the right to ask us not to contact you in this way. We will always provide a clear method for you to opt out. You can also contact us directly at any time to tell us not to send you any future marketing material.
From time to time we may use the information we hold about you for analysis and research purposes. This assists with strategic planning, helping us to make better business decisions and supporting our future growth as a company.
How long we keep your information
We will retain your data for a period of 3 years unless you tell us that you wish to be removed from our system before this. We will then contact you offering you the opportunity to unsubscribe if you are no longer interested. We have chosen a period of 3 years because we are currently in research and development and there may be long spans of time when we are not producing work and because largely work between Britain and Japan and it may be some time between having relevant information for you.
If you don’t want to hear from us
You have an option to unsubscribe from all emails via a link on our emails. Or you can also change any of your contact preferences and interests at any time by emailing: [email protected]
Finding out what information we hold about you
You have the right to obtain a copy of all the information we hold about you (apart from a very few things which we may be obliged to withhold because they concern other people as well as you). To obtain a copy, email [email protected] for a form to be sent to you. We aim to reply as promptly as we can and, in any case, within the legal maximum of 1 month.
Use of cookies
We use information we hold about you to monitor the use of the Whole Hog Theatre website and to keep records of traffic flows to the site. This may be by using a ‘cookie’ or small piece of information stored on your computer’s hard drive by your browser. The cookies that we use contain no personal information that could be used to identify you. It is possible to configure your browser so that cookies are not used automatically but this may prevent you from having the benefit of some of the site’s features.
This site may include links to other sites which we consider may be of interest to you. Whole Hog Theatre cannot and has not reviewed all of the sites linked to this site and cannot be liable for their content. Users link to other sites at their own risk and use such sites according to the terms and conditions of use of such sites. By using the Whole Hog Theatre website you consent to the collection and use of your information as described in this policy.
How to reach us
If you have any questions or comments about Whole Hog Theatre’s Privacy Policy please contact us via email or write to us at:
Whole Hog Theatre
The Cowshed
Stour Row
Shaftesbury
Dorset
SP7 0QW
[e] [email protected]
Should we fail to respond to any concerns you may have about our communications, you can also contact the Information Commissioner’s Office on 0303 123 1113. If you’re calling from outside the UK, you may not be able to use our 03 number, so please call +44 1625 545 745.
Whole Hog theatre logo
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The Whole Hog Theatre Ltd logo is a registered trademark and as such all rights to it's use are prohibited unless agreed by Whole Hog Theatre. If you have volunteered for, worked with or supported and donated to the company and would like to use the logo, please get in touch.
Content on blog page is the responsibility of the author and does not necessarily represent the views of Whole Hog Theatre Ltd
Content on blog page is the responsibility of the author and does not necessarily represent the views of Whole Hog Theatre Ltd
COPYRIGHT
All rights, including copyright, in the content of these web pages (including, but not limited to, the logo, all text, graphics, video and audio material and artwork) are owned or controlled by Whole Hog Theatre Ltd unless otherwise stated. Correct accreditation of work is of the upmost importance to Whole Hog Theatre. If any copyright has been incorrectly attributed, or if you have any questions about how you or your work is represented on this site, please get in touch.
All designs are copyright protected and belong to the designers, original creators and/or Whole Hog Theatre ltd.
In accessing Whole Hog Theatre Ltd web pages, you agree that you may only download the content for your own personal non-commercial use. The material on these web pages should not be used, copied, stored or transmitted without the prior written consent of the Whole Hog Theatre in accordance with the Copyright, Designs and Patents Act 1988.
All designs are copyright protected and belong to the designers, original creators and/or Whole Hog Theatre ltd.
In accessing Whole Hog Theatre Ltd web pages, you agree that you may only download the content for your own personal non-commercial use. The material on these web pages should not be used, copied, stored or transmitted without the prior written consent of the Whole Hog Theatre in accordance with the Copyright, Designs and Patents Act 1988.
IMAGES
Whole Hog Theatre reserves the right to publish images of it's productions in order to promote it's work and those who have participated within it. All use of peoples images had the consent of the people represented at the time of posting. All photographs are copyrighted to the photographer and we include a credit wherever possible.
